The following letter was sent to chaperones on September 3, 2003. Other information will be sent in the future. If you have any questions about the trip, please call the music office (345-8602) or email. Thank you.

September 3, 2003

Dear _____________________________________,
Thank you for agreeing to chaperone the Wooster High School Instrumental Music Department’s trip to Disney World from April 1st to 6th, 2004.

The cost of the trip will be $520. It is possible that this amount could fluctuaute by $5 in either direction as more details of the trip become evident. One important purpose of this letter is to inform you of a need for a $100 non-refundable deposit due on September 26 from every student and chaperone. The entire payment schedule is as follows:

September 26 $100.00 Deposit
November 14 $200.00 2nd Payment
February 12 *$220.00 3rd Payment (or balance*)

Checks should be made payable to : “WHS Music Parents”

The $520 cost is for four people per room. If you and another chaperone would like to stay two to a room or three to a room, please let us know as soon as possible. Unfortunately, this would mean that you would need to pay an additional $58 per person (for a total of $578) for a double or $13 per person (for a total of $533) for a triple. This extra $58 or $13 would be due at the November 14 payment date.

Please consider money in your son or daughter’s trip account to be available for you as well. In other words, any money above and beyond the cost of the trip that is in their accounts may be used for your payment as well.

Also, please make plans to be available for a special meeting with all chaperones prior to the trip. The meeting will take place immediately following the 8:00PM Music Parents Meeting on March 2, 2004 in B136 at the High School. Please make plans to be at this brief meeting. We will discuss issues specific to the role of chaperones and their responsibilities during the trip. The trip will also be discussed in detail during the regular parent meeting, so many of your general questions will be answered there as well.

Thanks again for your support. If you have any questions, please feel free to contact me at the High School (345-4000).

Dan Adams

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